Legal

Privacy Policy

Last updated: March 22, 2026

This Privacy Policy explains how FX Journal collects, uses, stores, shares, and deletes your information when you use our website and services.

1. Information We Collect

We may collect:

  • Account details such as username, email address, hashed password, and account verification status.
  • Trading journal data you choose to upload or enter, including trade account names, trade notes, import metadata, symbols, timestamps, pricing, position size, and performance metrics.
  • MT5 sync workflow data if you use that feature, including MT5 access request status, approved trade account mapping, MT5 account number, MT5 server, and MT5 investor/read-only credentials submitted for sync. MT5 passwords are encrypted before storage.
  • Operational data such as IP address, browser or device metadata, display timezone, session activity, and logs needed for security, fraud prevention, troubleshooting, and performance.
  • Cookie, session, and similar technical data reasonably required to keep you signed in, protect the service, and remember basic product state.
  • Feedback, support, and communication content you submit to us.

2. How We Use Information

We use your information to:

  • Provide and improve the FX Journal service, including the dashboard, analytics, import tools, and trade account management.
  • Authenticate users, maintain account security, verify email ownership, and prevent abuse.
  • Process MT5 and Tradovate imports, normalize timestamps, and generate performance analytics, equity curves, and related summaries.
  • Review, approve, manage, and support MT5 sync onboarding, including securely storing submitted MT5 investor/read-only credentials and using them to connect approved accounts for trade-history sync.
  • Respond to support requests, feedback submissions, and communicate service-related updates.
  • Generate AI-assisted outputs, including weekly AI reviews and other journal insights, using your trade history, notes, and derived performance metrics.

3. AI Processing and Data Sharing

We do not sell personal information. We may share limited data with service providers that help us operate the app (for example, hosting, database, email delivery, security tooling, and AI model providers), subject to appropriate contractual safeguards.

If AI-assisted features are enabled, relevant trade data, trade notes, and derived performance metrics may be transmitted to third-party AI providers strictly to generate requested outputs for your account.

We may retain prompt history, AI response history, usage metadata, and limited model request metadata so we can display prior outputs, prevent duplicate generations, troubleshoot failures, and improve feature quality over time.

We do not use your journal data to provide services to other users. Any third-party processing described here is limited to operating, securing, supporting, or improving the FX Journal service you use.

4. MT5 Sync Operations

If you use MT5 sync, FX Journal may send internal notification emails about your MT5 access request, create terminal and configuration records on our infrastructure or virtual machines, and store limited operational metadata needed to set up, sync, troubleshoot, and remove MT5 terminals.

If a linked user or trade account is deleted before MT5 terminal cleanup is completed, we may retain a limited cleanup-only record for that terminal, such as terminal path, MT5 AppData hash, masked account identifier, server, and cleanup timestamp, until manual cleanup is completed. These cleanup-only records are not used for future MT5 logins or syncing.

5. Data Retention

We retain data for as long as needed to provide the service, comply with legal obligations, resolve disputes, and enforce agreements. You can also delete your account and related trade data from the app's account settings, subject to any legal retention obligations that still apply.

Some residual data may remain temporarily in backups, logs, or security systems until those records are rotated or deleted in the ordinary course.

Where MT5 terminal cleanup is still pending, limited cleanup-only MT5 records may remain until that manual cleanup is completed, after which those records may also be removed.

6. Security

We apply reasonable administrative, technical, and organizational controls to protect your information. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.

If you use MT5 sync, submitted MT5 investor/read-only passwords are encrypted before storage and are used only to support approved MT5 sync workflows. Do not submit a master password, trading password, or any credential with trading, withdrawal, or account-administration permissions.

You are also responsible for keeping your password confidential and for using a secure device and email account.

7. Your Choices and Privacy Requests

You may update account information from your profile settings. You can also request access, correction, or deletion of personal data by using the Contact page.

Depending on applicable law, you may also have rights to know what personal information we hold about you, request correction or deletion, and, where applicable, request limits on certain uses or disclosures of sensitive personal information. You can use the Contact page to make these requests.

If you do not want journal content used for AI-assisted outputs, do not use those features and avoid entering sensitive personal information in trade notes.

MT5 sync is optional. If you choose to use it, submit only investor/read-only MT5 credentials for accounts you are authorized to access.

You can also delete individual trade accounts, imported batches, trades, or your full account through in-app controls where available. Deletion actions may permanently remove linked analytics and AI review history associated with that data.

8. Children

FX Journal is not directed to children under 13, and we do not knowingly collect personal information from children under 13.

9. International Processing

Our service providers may process data in jurisdictions other than your own. By using FX Journal, you understand that your information may be transferred to and processed in countries where we or our providers operate, subject to reasonable safeguards.

10. Policy Changes

We may update this policy from time to time. Material changes will be reflected by updating the "Last updated" date on this page.

11. Contact

If you have questions about this Privacy Policy or your data, use the Contact page.

You can also reach the project directly at support@myfxjournal.com.